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Information and information systems are critical to the efficient and effective operation of IFDS’ core business. As such, IFDS must strategically and tactically define operations to create, process, transmit, and store information (both electronic and paper format) in a manner that ensures its protection at all times. Therefore, information security cannot just be something that we do; it must be an organizational culture that is deeply embedded in all aspects of our business.
In order to protect the confidentiality, integrity and availability of our information, the IFDS Senior Management Team has approved an Information Security Management System (ISMS) in accordance with ISO/IEC 27001:2013.
Senior Management is committed to the IFDS ISO/IEC 27001:2013 information security model and approves this document, and supporting documents within the ISMS.
The Risk Management Committee and I, as Chief Security Officer, further endorse this Information Security Policy.
Dennis Gregoris Chief
Security Officer
This policy applies to International Financial Data Services (Canada) Limited (“IFDS”). It does not apply to International Financial Data Services Limited globally unless otherwise stated.
This policy applies to all employees (full-time, part-time, temporary, and casual) of IFDS. Unless otherwise specified in contractual agreements, offshore development, transfer agency operations, and other third parties are out of scope and governed by local polices and specific agreements.
Where appropriate, this policy governs information throughout its lifecycle, as well as information technology (IT) assets owned or leased by IFDS including, but not limited to, networks, applications, servers, endpoints, removable media, telephony (including mobile devices and fax), and the buildings and processing facilities owned or leased by IFDS where such information and IT assets are located.
ISO/IEC 27001:2013 is the standard adopted by IFDS to govern its ISMS. This standard identifies, manages and minimizes the range of threats to which information and IT assets can be subjected. It is designed to ensure the implementation of adequate security controls that protect IFDS’ assets and give confidence to interested parties including regulators and customers.
The ISMS contains 114 controls in 14 groups: Information Security Policies, Organization of Information Security, Human Resources Security, Asset Management, Access Control, Cryptography, Physical and Environment Security, Operations Security, Communications Security, System Acquisition, Development and Maintenance, Supplier Relationships, Information Security Incident Management, Information Security Aspects of Business Continuity Management, and Compliance. Each ISMS domain contains control objectives stating what is to be achieved and one or more controls that can be applied to achieve those objectives.
As part of the ISMS, IFDS has established a framework of controls, policies and supporting documents, which it reviews on an annual basis.
Risk Management Committee (RMC) includes members of the IFDS Leadership Team and is responsible for ensuring that a continuous risk management process is operating effectively at IFDS. The RMC will:
Chief Security Officer (CSO) is accountable for the development, implementation and maintenance of the ISMS and associated security programs designed to manage risk and ensure compliance to the ISO standard.
Information Security Director is responsible for the development, implementation and maintenance of the ISMS and associated security programs designed to manage risk and ensure compliance to the ISO standard. This includes, but is not limited to:
Compliance Officer is responsible for ensuring compliance with any law, statutory, regulatory or contractual obligations.
All Managers are responsible for ensuring:
Copyright © International Financial Data Services Ltd. All rights reserved. IFDS and the International Financial Data Services logo are registered trademarks of International Financial Data Services Limited. 2022
International Financial Data Services (Canada) Limited incorporated in Ontario as Corporation Number 1485549 | International Financial Data Services (Ireland) Limited is a Private Company Limited by Shares registered under Part 2 of the Companies Act 2014. Registered in Ireland 179786. | International Financial Data Services (Luxembourg) SA. R C S Luxembourg B81997
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